Security in Retail Line HR — How Your Workforce Data Is Protected
Retail Line HR is built with role-based access, supervisor-controlled attendance, payroll locking, and department data isolation. Here is exactly what that means for your business.
This page describes security features that are part of the Retail Line HR product. We do not claim external certifications (ISO, SOC 2, etc.) that have not been obtained. We describe only what is actually built and verifiable.
Product Security
Built-In Security Controls
Every security feature described below is a function of the Retail Line HR application, verifiable by using the product.
Role-Based Access Control
Every user in Retail Line HR operates within strict access boundaries. Supervisors can only view and mark attendance for their assigned department. Managers can see data across departments. Admins control all settings. No user can access data outside their role.
See Security Center feature →Supervisor-Controlled Attendance
Attendance can only be marked by a designated supervisor from the mobile application. Workers cannot self-report attendance. This prevents attendance manipulation and ensures accurate records flow into payroll.
See Attendance Management feature →Payroll Lock Controls
Payroll processing is controlled at the admin level. Supervisors cannot process or modify payroll. Department-level data is locked once payroll is finalized, preventing retroactive changes.
See Payroll Management feature →Advance Approval Workflow
Employee advance requests go through an approval flow before being recorded. Unapproved advances are not recoverable from payroll, preventing unauthorized deductions.
See Employee Advance feature →Department Data Isolation
Each department's attendance and payroll data is isolated per supervisor. Supervisors cannot see other departments' employee data, wage rates, or attendance history.
See Department Management feature →Secure Cloud Infrastructure
Retail Line HR is hosted on cloud infrastructure with HTTPS enforcement. Data is transmitted encrypted. The application login is token-based with session management.
Role-Based Access
Who Can See What — Role Breakdown
| Action | Supervisor | Manager | Admin |
|---|---|---|---|
| Mark attendance for own department | ✓ | ✓ | ✓ |
| View attendance across all departments | ✗ | ✓ | ✓ |
| View employee salary rates | ✗ | ✓ | ✓ |
| Process payroll | ✗ | ✗ | ✓ |
| Approve employee advances | ✗ | ✓ | ✓ |
| Add/remove employees | ✗ | ✓ | ✓ |
| Configure departments and shifts | ✗ | ✗ | ✓ |
| Manage user roles and permissions | ✗ | ✗ | ✓ |
Security FAQ
Common Questions About Data Access & Protection
Can supervisors see employee salary data?
No. Supervisors can only mark attendance and view attendance records for their own department. Payroll and salary data is visible only to managers and administrators.
Can employees modify their own attendance records?
No. Only designated supervisors assigned to a department can mark or modify attendance for employees in that department. Employees do not have the ability to self-report or edit attendance.
How is payroll protected from unauthorized changes?
Payroll processing is an admin-only function. Once payroll is finalized for a period, historical records are locked. Supervisors and managers cannot retroactively modify payroll figures.
What happens if a supervisor leaves the company?
Administrators can reassign or deactivate a supervisor account immediately. The former supervisor loses all access upon deactivation. Their historical attendance records remain intact for audit purposes.